How to Add Mechanic Hours to an Invoice

How to Add Mechanic Hours to an Invoice

Mechanic hours can be recorded on any invoice that has a labour or service item entered on it.

1. In order to be able to record the mechanics time the invoice needs a product entered on it that is type Labour, when entering a labour item in the product section of Workshop Software, select Type as Labour;

2. To enter the times a mechanic has worked on a particular vehicle click on the green star icon at the end of the labour line and select 'Add Mechanic Times';

3. Click on the green magnifying glass icon to bring up a list of all mechanics you have entered into Workshop Software, select the correct mechanic and then click the green select button;

4. To enter the begin time, click on the green clock icon to the left of the begin time field and then click on the hour of the start time;

5. Then click on the minutes to enter the complete begin time;

6. Repeat steps 4 & 5 to enter the end time;

7. Click the green plus icon to enter another line.  This can be for the same mechanic returning to do further work or for a second mechanic who worked on the vehicle at the same or a different mechanic who worked on the vehicle at a different time;

8. Once all of the mechanic times have been entered, click the green save button;

9. The hours will be tallied and will show in the top right of the screen.  To go back to the invoice, click on the work Invoice at the top left of the page;

10. The total of hours will now appear in the hours column, this information does not print on the customer invoice.  The quantity of the labour will need to be manually updated;